Job Title: Virtual Assistant to Partner
Location: Philippines - Remote
Compensation: $1200 USD (monthly)
Benefits: PTO + Holidays
Why this role exists
We are a Venture Builder (www.mahway.com) that incubates and launches technology startups across various verticals. Our Partners rely on a team of amazing, dedicated virtual assistants based in the Philippines to support them in a variety of administrative and organizational tasks, from travel planning to email inbox management and more.
Required
At least 2+ years of experience supporting executives
Ability to overlap your working day Monday through Friday with at least two hours of the standard 9-5 workday in Greenwich Mean Time (GMT-8)/Pacific Time in the US.
Strong internet connection and dedicated workspace
Excellent written English
Experience working across multiple timezones, juggling several calendars, as well as planning and booking international travel
Outcomes
These are just some of the outcomes + tasks you may work on in this role:
Scheduling between multiple stakeholders across multiple timezones
Booking and managing complex travel
Adding trips to the calendar
Checking into the flights or other transport beforehand and monitoring travel in case something is delayed to communicate with your Manager
Manage and handle recurring tasks
Research and curation of knowledge using Notion
Organizing digital ‘paperwork’ using Notion, G-Drive, or another CRM
Skills
You are technically savvy and digitally native
You are an expert using modern collaboration tools (Notion, Google Workspace, Docsend)
You can manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc.)
You are familiar with AI and using automation procedures in the workplace
You have created filing systems and task management systems in the past
You are a strong researcher
Traits
You can pick up new skills easily
You work quickly and efficiently
You are highly organized and have outstanding attention to detail
Understanding which tasks can be automated and then spearheading automation
You are a direct communicator
You are not afraid to be ‘pushy’ when keeping a CEO on task and on track
You are a lifelong learner
You are interested in Startups and innovation
You have high EQ + empathetic
