About the Company
Lavendo is a premier Go-To-Market recruiting firm in Silicon Valley, specializing in building and scaling exceptional sales teams for startups and growing companies. With expertise in AI/ML, Cloud Computing, Cybersecurity, Fintech, and Enterprise SaaS, Lavendo has become a trusted partner for numerous tech startups looking to hire top-performing sales professionals in the U.S. We leverage AI-powered processes, advanced automation, and innovative recruitment tools to streamline operations and deliver highly qualified candidates, resulting in an impressive 98% candidate approval rate.
The Opportunity
We are seeking a Recruiting Coordinator / Recruiting Operations Specialist to join our efficient and productive recruitment team. In this role, you will spend ~50% of your time coordinating interviews and managing written communication with candidates and ~50% providing recruitment operations support and administration.
What You'll Do
Manage communication with candidates, answering inquiries, providing regular updates, and ensuring a positive candidate experience
Coordinate interview scheduling between candidates, interviewers, and hiring managers and make changes when needed
Manage Ashby ATS and other recruiting tools to create job postings, ensuring 100% data accuracy and compliance
Maintain accurate interview plans and workflows for job postings, candidate screening, interview scheduling, and offer management
Troubleshoot system or process-related issues to ensure smooth operations for the recruiting team
Document processes and create guides in Notion to create a reference library for team members
Support recruiters with operational improvements (e.g., templates, reporting, automation)
Act as the company’s brand ambassador on social media and during candidate interactions
Stay up-to-date on all the latest recruitment strategies and tools
Facilitate onboarding processes for new hires
What You Bring
At least 1 year of working experience as a Recruiting Coordinator, Recruiting Operations Specialist, Project Manager, or Business Assistant for a high-growth tech startup or high-volume tech recruitment agency
Excellent verbal and written communication in English (proficiency in Russian is a plus)
Excellent proficiency in ATS (e.g., Ashby), LinkedIn Sales Navigator, Perplexity (including prompting), Notion, interview notetakers, and AI tools
Equipment (computer, headset) and strong internet connection
Ability to work EST hours
Key Attributes for Success
Strong attention to detail and accuracy
Self-motivated, with the ability to work independently as well as part of a team
Creative and proactive approach to problem-solving
Ability to multitask and prioritize effectively
Focus on delivering high-quality service to clients and candidates
High ethical standards, honesty, and transparency
People-centric mentality with a curious and positive attitude
Why Join?
Employment type: full-time contract
Competitive base compensation, negotiable based on your expertise and location
Performance-based bonuses to reward your hard work and dedication
100% remote work flexibility, work-from-anywhere policy, and work-life balance
20-days PTO
Collaborative and supportive work environment
Professional development and career growth opportunities
Opportunity to be part of a Silicon Valley company transforming tech sales recruitment
Interviewing Process
Level 1 - 20-min video interview with the Recruiting Team Lead (General fit. Q&A)
Level 2 - 20-min Take-home assignment (Skills assessment)
Level 3 - Virtual interview with the CEO (Final)
Reference and Background checks: conducted after successful interviews
Job offer: provided to the selected candidate
We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity, or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.