Project and Stakeholder Engagement Coordinator - Drive 2 Zero

Description

Please be aware of recruiting scams!

All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.

CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.

About Us:

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About The Role:

The Project & Stakeholder Engagement Coordinator will play a key role in supporting strategic campaigns and initiatives by managing stakeholder engagement, logistics, and project coordination. This role will be responsible for maintaining seamless scheduling, project coordination, and ensuring strong and smooth communication and collaboration across teams and external partners. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with global stakeholders to drive impactful results.

About The Role:

What You'll Do:

Event & International Network Coordination: Track deadlines, submit materials and both plan and coordinate timelines for major global events, including UNFCCC (e.g. COP, CEM, ITF and virtual events (Global MOU meetings) ensuring the team stays on track with deliverables.

Project Management & Follow-Up: Monitor project timelines and ensure follow-ups on key tasks, including stakeholder outreach and internal deliverables.

Support event organization by inviting and coordinating panelists, tracking submissions, and ensuring timely responses from staff and participants

Logistics & Administrative Support: Arrange travel logistics particularly for the Senior Director and representatives attending international events including the Global MOU Summit.

Organize and maintain the DTZ SharePoint, ensuring accessibility and up-to-date documentation (e.g. funder reports, presentations and annual reports.

Stakeholder Engagement & Communication: Cultivate relationships with stakeholders to enhance collaboration

Ensure timely follow up and support for ongoing engagement and collaboration efforts.

Assist in drafting and coordinating communications related to events and meetings

What You Bring To The Table:

Minimum of 3-5 years of professional experience.

Bachelor’s degree in Sustainability, Planning, Policy, Communications or related field of study

Strong project, organizational and time management skills, with the ability to handle multiple priorities.

Excellent and proactive communication and interpersonal skills, with experience engaging with high-level stakeholders in a fast-paced environment.

Detail-oriented with the ability to track deadlines, follow up on key tasks, and maintain well-organized records.

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and SharePoint.

Experience with event coordination, international partnerships, or stakeholder engagement in an international setting.

Desired Qualifications:

Fluency in Spanish or French desirable

Prior experience working in a policy, sustainability, or international collaboration setting is preferred.

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.

We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.