Project Administrator

Description

Hanwha Q CELLS USA Corp (“HQC US”) develops, invests, and delivers solar photovoltaic (PV) and battery energy storage systems (BESS) projects through Engineering, Procurement, Construction (EPC) services in North America.

The company brings a decade of global leadership in solar PV to deliver utility-scale power generation plants customized for local and regional energy markets. HQC US offers the full spectrum of PV solutions – from the core technology of cells and modules to large-scale project development and investment. With proven capabilities across the solar and battery storage value chain, HQC US minimizes uncertainty and risk and helps customers achieve a higher return on their investment in renewable energy.

SUMMARY

The Project Administrator plays a critical role in providing administrative support for the project site, ensuring seamless operations and assisting site staff. This role is central to the success of our projects and requires dedication and precision.

This position reports to the Construction Manager, or another management personnel that the President of the Company may designate. This position is project based and working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. Overtime and weekend working hours may be required as needed. This position is not expected to travel.

SUMMARY

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

Provide comprehensive administrative support to the Project Manager and site team.

Record and maintain meeting minutes.

Act as a liason for field employees with corporate resources.

Ensure the integrity of project documentation and adherence to filing systems.

Manage documentation for new or transitioning employees, coordinating with HR.

Support the Fleet department with required documentation.

Maintain safety documentation and ensure proper filing.

Create, update, and track various spreadsheets and documents.

Handle incoming and outgoing shipments and mail distribution.

Uphold company policies, employee handbook, and code of conduct.

Order and stock site office and kitchen supplies.

Assist in the planning and execution of site events and activities.

Execute additional document administration and filing as needed.

Perform other job-related tasks as directed by the Construction Manager or site supervisors.

Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position; and

REQUIRED QUALIFICATIONS

High school diploma with at least 2 years of administrative experience; a degree or experience in a related role.

Strong skills in MS Office and familiarity with project management software; ability to handle administrative tasks such as document control, data entry, and payroll processing.

Excellent communication abilities for internal coordination and external relations, with strong interpersonal skills to support team and client interactions.

Effective time-management and organizational skills, with a capacity to prioritize tasks in a fast-paced project environment.

Valid driver’s license for occasional errands and the ability to cope with the physical demands of an office and occasional site visits.

The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.

PHYSICAL DEMANDS

· Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day

· Move/Traverse: infrequently bend, stand, stoop and/or walk

· Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds

· Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations

· Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far

· Climb: occasionally ascends/descends on stairway to get to office upper and lower floors

· Travel: review above travel requirement for this position

WORK ENVIRONMENT

· Regular professional, office business setting

· Noise level ranges from low to moderate (if in office setting)

· Noise level ranges from moderate to high (if on construction worksite)

Hanwha Q Cells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Q Cells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at [email protected].

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

You may view your privacy rights by reviewing Qcells’ Privacy Policy here or contacting our HR Team for a copy.