People Operations Specialist

Description

Responsibilities:

Administration

The team knows and understands how Appsilon's document workflow works and knows where they can get support;

Document workflow processes are efficient and smooth

Documents are processed and signed without delays

Processes are taken care of even if you’re absent

Our People Directory is always up-to-date and is a reliable source of employee information

Appsilon's document processes scale with the company's growth

Newcomers feel supported in choosing a form of contract, signing a contract, processing contracts through Autenti, etc.

Newest HR process changes required by new regulations and labor law suggested by our lawyers are implemented (e.g., new remote work rules)

Travel

The team knows the process of organizing travel and knows how to use it

Logistics is never a blocker for travel/event organizers

Travel/conference participation is the best experience for the team

Processes are taken care of even when POS is absent

The head of People has support and replacement in organizing events

Benefits

The team is satisfied with the benefits offered and takes advantage of them

We make decisions based on data

We know the opinions on the benefits offered

The team understands what benefits we have, how to use them, and the deadlines that apply

Requirements:

You have your first experience in a similar role

Basic knowledge of Polish Labour Law and willingness to learn more

Very high level of communication - even when things don't go your way, you communicate openly and as soon as you notice a problem

Pedantic and precise (Excellence) - The documents that you prepare are perfect. You keep Google Drive folders well structured. You keep our employees' database accurate and up to date. You ensure others also follow high-quality standards in documents

Ownership - you’re the owner of your areas, and the results of your actions

Trust - you get your job done, you share problems honestly, we can trust your results, and we don’t need double-checks

Innovation - you are not afraid to experiment and learn from initiatives

Kindness - you're a team player. You always keep the common goal in mind

Experience in remote work - well-organized person

English min B2

Fluent Polish

What’s in it for You:

Competitive salary: Enjoy a monthly B2B salary of 6000-7300 PLN + VAT or 5000-6000 PLN gross on UoP, based on a full-time commitment.

Generous paid time off. Benefit from 26 days of paid holidays, plus the equivalent of public holidays in Poland, estimated at 13 days in 2024.

Comprehensive sick leave: Receive 33 paid sick days per year at 80% of your salary.

Professional Development Budget: You'll have a 5% bonus in your salary allocated to a Professional Development Budget for activities that help you grow.

Flexible remote work: Embrace remote work with flexible hours tailored to your time zone and family life.

Training and conferences: Enjoy four paid days per year for training, conferences, events, or workshops.

Health benefits: Access private health care insurance (in Poland) or a cash equivalent if you're not in Poland.

Fitness perks: Receive a FitProfit or FitSport membership card (in Poland) or a cash equivalent if you're not in Poland.

Life insurance: You and your family will be covered with life insurance.

Personal assistant: Benefit from AskHenry, your assistant.

Within 3 Months, You’ll…

You will be fully responsible for the processes of signing contracts with company joiners and contractors

You will be responsible for the workflow process related to employees

You will be responsible for taking care of our employee knowledge base (People Directory)

Within 6 Months, You’ll…

You will streamline the company's benefit selection process

What to Expect During the Recruitment Process:

Interview with the Recruiter

Task

Interview with the Head of People

Culture-Fit Interview

Our values

Kindness- We genuinely care about each other and our clients. We are compassionate when making difficult decisions.

Trust- We trust ourselves and each other to perform well. We can always be sure that our team members have positive intentions.

Ownership- We are proactive, and we make crucial decisions. We react if there are unowned areas or risks. We start meaningful conversations, even if they are uncomfortable. We take pride in the work being done.

Excellence- We can solve problems that others cannot. We willingly share our expertise with the community and always strive to improve.

Innovation- We have multiple examples of industry breakthroughs and contributions and continue delivering more. Our open-source tools are used by Global 2K companies, non-profits, and NGOs worldwide.