About the role:
As an Executive Assistant at Samsara, you will play a pivotal role in supporting an executive in our R&D organization. This position demands a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks in a dynamic, fast-paced environment.
You should apply if:
- You want to impact the industries that run our world: Your efforts will result in real-world impact—helping to keep the lights on, get food into grocery stores, reduce emissions, and most importantly, ensure workers return home safely.
- You are the architect of your own career: If you put in the work, this role won’t be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development, countless opportunities to experiment and master your craft in a hyper growth environment.
- You’re energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
- You want to be with the best: At Samsara, we win together, celebrate together and support each other. You will be surrounded by a high-caliber team that will encourage you to do your best.
Click here to learn more about Samsara's cultural philosophy.
In this role, you will:
- Calendar Management: Efficiently manage and coordinate the VPs' calendars, schedule meetings, and appointments while anticipating conflicts and handling them with discretion.
- Communication: Serve as the primary point of contact between the VPs and internal/external stakeholders. Manage communication, including emails, phone calls, and department-wide announcements.
- Meeting Coordination: Organize and prepare for meetings, including gathering documents, preparing agendas, and taking minutes. Facilitate video conferences and teleconferences as needed.
- Travel Arrangements: Coordinate travel itineraries, accommodations, and other logistics for business trips.
- Expense Management: Handle expense reports and budget tracking for the VPs, ensuring accuracy and compliance with company policies.
- Confidentiality: Maintain a high level of confidentiality and discretion with sensitive company and employee information.
- Champion, role model, and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices.
Minimum requirements for the role:
- Bachelor's degree or equivalent experience in business administration or related field.
- Minimum of 3 years of experience as an Executive Assistant, preferably within a technology or R&D department.
- Proficiency in Google suite of tools (gcal, gmail, gdocs, gslides, etc) and familiarity with other business technologies (zoom, expense tools, etc…).
- Excellent organizational, time management, and problem-solving skills.
- Strong verbal and written communication skills in English.
- Ability to work independently and as part of a team.
An ideal candidate also has:
- Proactive and self-motivated with a strong work ethic.
- Exceptional attention to detail.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- High level of professionalism and integrity.
- Strong interpersonal skills and ability to work with diverse teams.
