The Executive Assistant is responsible for providing high-level administrative support to primarily to the Chief Commercial Officer, Precision for Medicine and some support for members of the broader commercial team. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, expenses, meeting minutes, developing presentations, supporting internal engagement and connectivity initiatives, and participating on various other projects.
Working closely with the Executive Team, the Executive Assistant handles projects and assignments requiring independent judgment, problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.
Essential functions of the job include but are not limited to:
- Managing all aspects of complex travel including trains, flights, rooms and vehicles
- Planning meetings, creating/editing meeting materials and managing meeting logistics
- Interacting with internal team members as well as customers and prospective job candidates
- Developing and revising documents and presentations
- Creating electronic and/or paper filing systems and maintaining them
- Project execution in support of the executives
- Screening and answering phone calls
- Preparing accurate expense reports with required documentation
- Providing backup assistance for the other administrative office staff
- Additional administrative tasks as requested
Qualifications:
Minimum Required:
- Bachelor’s degree or equivalent experience
- At least 5 years of related work experience
Other Required:
- Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)
- Must be able to read, write, speak fluently and comprehend the English language
- Must be able to handle projects independently
- Must be open to occasional travel (<5%) in support of periodic leadership or department meetings
Skills:
- Strong attention to detail, excellent documentation skills and must work well in a group environment
- Professional demeanor and interpersonal skills to interact effectively with all levels of Precision staff members
- High degree of discretion and ability to handle sensitive, confidential personnel and client information
- Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively
- Self-motivated with a strong attention to detail
- Outstanding written and verbal communication skills
- Collaborative and flexible
