ABOUT THIS POSITION
Digital Extremes has an exciting opportunity to join our team as an Events Coordinator. We are looking for a collaborative, self-starter to take on this role. As the Events coordinator you will, oversee and coordinate a broad range of event related tasks to ensure efficient and impactful execution of community, marketing, and brand-forward events at Digital Extremes. This individual will work closely with Events Manager and many other departments and outside vendors.
RESPONSIBILITIES
- Work with the Senior Events Manager to maintain a robust calendar of global, community-focused events, brand-forward marketing events and press/media events as needed. Digital Extremes Events span in scope and structure from trade shows, private events, special events, and experiential events and crest annually in our annual fan convention, TennoCon
- Track and support end-to-end event logistics; including venue selection, vendor management, budgeting, timeline development, and on-site coordination
- Work in a cross-functional capacity with other teams to ensure coverage of events across social media, email, content marketing, partnerships and more
- Support event ticketing and registration for attendees. This includes event communications and event updates to attendees as needed
- Track event budgets and handle accounting needs including team expense submissions, invoicing, payments, organization, and tracking
- Secure cost estimates of different items, products, and services for vendors related to the upcoming event, as needed
- Work with different vendors and offices to secure general permits and documents, as needed
- Assist in collecting, maintaining and communicating all major event details in a cross functional internal capacity, as well as reviewing details being distributed to external attendees
- Participate in and support post-event follow-ups, surveys, evaluations, and relationships with vendors and sponsors
REQUIREMENTS
- 2+ years experience in an events role
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Excellent communication skills
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Highly organized and able to work without close supervision
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Team player/can do attitude is a must
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Travel is required; travel documents must be in order
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Proficiency in Google Suite programs: Sheets, Docs, Slides, Meet, Forms etc…
