About the Role:
We are seeking an experienced Administrative Assistant to join our dynamic and people-centric organization. This role involves providing professional clerical and administrative support to two or three SVP-level leaders. The ideal candidate will apply established guidelines to manage various routine projects, prioritize information and requests, and coordinate effectively with internal and external stakeholders. This position may involve handling confidential and sensitive information. The successful candidate will be highly organized, professional, resourceful, efficient, and adaptable, thriving in a fast-paced environment.
You Will:
- Manage and organize the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the Executive when questions arise that require their input.
- Coordinate logistics for a variety of internal and external meetings, securing conference space, and communicating with attendees.
- Partner with our internal events team on larger-scale events.
- Coordinate domestic and international travel to ensure smooth execution of air travel, accommodation, and logistics.
- Process expense reports and review/approve other expense reports with a strong knowledge of travel and expense policies to ensure compliance.
- Partner with other Administrative Assistants to provide additional support or backup when needed
- Ability to travel: 15%
You Have:
- 3+ years of experience as an Administrative Assistant
- Experience with calendar management, including working across multiple time zones and domestic and/or international travel coordination
- Proficiency in Microsoft Office and G-suite products
- Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and the ability to work effectively with minimal supervision
- Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines
- Be approachable and collaborative with all team members/peers
- Ability to maintain composure and switch tasks efficiently in a rapidly changing environment
- Takes initiative in researching, implementing, and improving systems and processes.
- Ability to quickly learn organizational structure and the objectives of the team
- Ability to build a strong internal network
Our Benefits (there are more but here are some highlights):
- Competitive salary & equity compensation for full-time roles
- Unlimited PTO, company holidays, and quarterly mental health days
- Comprehensive health benefits including medical, dental & vision, and parental leave
- Employee Stock Purchase Program (ESPP)
- Employee discounts on hims & hers & Apostrophe online products
- 401k benefits with employer matching contribution
- Offsite team retreats
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